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Wedding & Event Policies

Get your questions answered about our policies, booking process and more.

FREQUENTLY ASKED QUESTIONS & POLICIES FOR THE LOOKOUT LODGE

RESERVATIONS / DEPOSITS

Reservations for The Lookout Lodge, LLC. will be accepted on a “first-come, first served” basis by written agreement and accompanied by a NON-REFUNDABLE $1000.00 DEPOSIT of the total rental fee.​ The remaining balance of fees plus a Damage Deposit must be paid at six (6) months and two (2) months prior to scheduled event.

ALCOHOL

Only beer, wine and champagne may be served and consumed on the premises. A Banquet Permit must be obtained two (2) months prior to your event from the Washington State Liquor Control Board (www.liq.wa.gov/licensing/banquet-permits). All alcohol must be dispensed by our preferred caterer’s licensed bartender who carries the proper liability insurance or our preferred bartending services.  Self-serve is not allowed and no guest or invitee may serve alcohol.

MUSIC

​Mus​ic​​ must be kept to an appropriate volume and must end at least one (1) hour prior to your contractual end time.

PLANNER/COORDINATOR

Professional IAOTS certified wedding and event planner, Jamie DeLong is highly recommend for the day of your event coordination (special rates and per availability).  We strongly recommend using our coordinator or a full service wedding coordinator to make your day truly memorable and amazing. ​

INSURANCE

​Applicant shall at Applicant’s sole expense, obtain and keep in force during the term ofuse of the property a policy of single limit, bodily injury and property damage insurancewith no less than a $1,000,000.00 combined single limit policy.​ A certificate of insurance can be obtained from www.wedsafe.com or eventhelper.com The certificate of insurance must be received by us no later than two (2) months prior to scheduled event.

CATERING​

​The Lookout Lodge, LLC. has a list of preferred caterers that we highly recommend you using. They have a variety of services and menus for you to choose from. All of the caterers we recommend are professional, certified, have all current permits and licenses to work at your event. Some also have additional services that they provide and bartending available on request.

 

CANCELLATION POLICY

​​Applicant must notify The Lookout Lodge, LLC. in writing of a cancellation. Please note that any deposits, retainers or fees once paid are not refunded at any time. Once the balance of your rental agreement has been paid, the only refund made is a return of damage deposit,​ if said event never occurs. All other funds including but not limited to base rate, wedding and event specialist fee, rental fees or misc. fees,  once paid, are non-refundable.

THE LOOKOUT LODGE WEDDING & EVENT PROCESS

Initial Meeting

Official Tour

Consultation

Contract signing

Down payment confirmation

6 Months Prior

Choose preferred caterer

Choose preferred bartending service

Partial payment due

2 Months Prior

Final payment

Final event plans (catering details, table/chair requirements, decorations, etc.)       

Damage deposit paid

Final guest count

Banquet permit/alcohol service obtained

Certificate of insurance $1,000,000. mil. min. from WedSafe or EventHelper

Schedule 1 hour rehearsal during week before event

1 Month Prior

Communicate and schedule all deliveries to facility

Week of Event

Rehearsal

Day of Event

Show Up

Enjoy Yourself

Have Your Event

Pets Considered 

(The above policy is a sample of the terms and conditions required by The Lookout Lodge, LLC. This is only a partial 
example of the actual contract and in no way should be considered the full contract and instructions.)​